How to Export Your Outlook Contacts to Gmail, Yahoo, or Outlook.com

Outlook Crash

Many consumers have stopped using Microsoft’s Outlook solution as it continues to not support new and non-proprietary standards. Outlook is great if you have an exchange server but it is overkill for IMAP/POP email and does not have the ability to sync with most cloud email/contacts/calendar services. Personally I have setup the awesome iCal4OL program on my wifes computer which allows Outlook to sync contacts & calendar to Gmail, Yahoo, and many other services but it costs about $23 (one time fee). Alternatively you can use the tutorial shared for syncing your contacts and calendar using Outlook.com.

Still there are probably quite a few of you who just want to get their contacts from Outlook to Gmail, Yahoo, or Outlook.com and just have they sync wirelessly to your BlackBerry Z10 from there. That way you are no longer saddled with Outlook. For that BlackBerry’s Helpblog has created a simple guide for exporting your contacts form Outlook and importing them into Yahoo, Gmail, and Outlook.com.

Step 1 – Exporting contacts to a file on your computer

Listed below are the steps to export contacts from several popular email applications. If your email application or service is not listed, review the help information for your email application for assistance on exporting contacts to a file.

To export contacts to a file using Outlook® 2013 or 2010 for Microsoft® Windows®

  1. Open Outlook 2013 or 2010 for Microsoft Windows
  2. Select File followed by Options and click Advanced
  3. In the Export section, click Export
  4. In the Import and Export Wizard, select Export to a file and click Next
  5. Select Comma Separated Values
  6. Select your Contacts folder and click Next
  7. Follow the instructions to export your contacts and save the CSV file to your desktop

For more assistance exporting contacts, please click here or review the support documentation provided by Outlook 2013 or 2010 for Microsoft Windows.

To export contacts to a file using Outlook 2007 for Microsoft Windows

  1. Open Outlook 2007 for Microsoft Windows
  2. Select File followed by Import and Export…
  3. Select Export to a file
  4. Select Comma Separated Values (Windows)
  5. Select your Contacts folder
  6. Save your exported contacts as a CSV file to your desktop

If you require additional assistance exporting your contacts, please review the support documentation within Outlook 2007 for Microsoft Windows.

To export contacts to a file using Outlook 2011 for Mac

  1. Open Outlook 2011 for Mac
  2. Click File followed by Export
  3. Click Contacts to a list and follow the instructions provided
  4. Save the file to your desktop

For additional support on exporting contacts, click here or review the support documentation within Outlook 2011 for Mac

Step 2 – Importing the file to a webmail service

At this point you should now have a file saved on your computer that contains your contacts so all we need to do now is import the file to your webmail provider. To do this I’ve listed the steps on how to import contacts for several popular webmail providers below. If your webmail provider isn’t listed, login to it and review the help documentation for guidance on importing contacts.

To import contacts to Outlook.com, Hotmail or Live

  1. Sign in to Outlook.com, Hotmail or Live
  2. Click the down arrow next to Outlook in the top-left corner and select People
    • If you do not have any contacts existing contacts, select Import from file
    • If you do have contacts however, select Manage followed by Import from file
  3. Follow the instructions to import your contacts to Outlook.com

For additional help, review the support provided by your webmail provider.

To import contacts to Gmail®

  1. Sign in to Gmail
  2. Click Gmail in the top left corner and select Contacts
  3. Click More and select Import…
  4. Follow the instructions to import your contacts to Gmail

For additional assistance, click here as well review the Gmail support documentation.

To Import contacts to Yahoo!® Mail

  1. Sign into Yahoo! Mail
  2. Select the Contacts tab along the top
  3. Select Import Contacts followed by Import from other accounts
  4. Follow the instructions to import from A Desktop email program…

For additional assistance, click here as well review the Yahoo! Mail support documentation.

Step 3 – Setting up wireless Contacts Synchronization on a BlackBerry 10 smartphone

After successfully exporting your contacts, all that’s left to do is add a new Contacts account to your BlackBerry Z10. Follow the steps below or watch the BlackBerry Account Setup How To Demo for information on how to add a contacts account and more.

Note: If you have already setup your webmail account on your BlackBerry Z10, you may have enabled Contact synchronization already but to double check, follow these steps

  1. Swipe down from the top of the Home screen on your BlackBerry Z10
  2. Tap Accounts
    • If you have not setup any accounts yet, tap Email, Calendar and Contacts
    • If you have already setup this account, verify that an entry for Contacts appears as per the first screenshot below. If so, proceed to step 5.
    • If you have already setup this account and an entry Contacts does not appear, tap Add Account
  3. Follow the instructions and enter your email address login details
  4. When prompted, verify that Sync Contacts is set to On
    • If you do not see the Sync Contacts option your webmail provider does not support wireless contact synchronization. For additional assistance, contact your webmail provider.
  5. You contacts will now synchronize over the air wirelessly
7 total comments on this postSubmit your comment!
  1. What irritates me about all these import export option for all the email services or apps is none take the profile picture with them, which is almost as important as the email address.

  2. I am really annoyed that they removed the option to sync using via the Desktop.

    I guess I am one of the few that continue and even upgrade to the latest Outlook 2013 for my mail & PIM. I hope people at RIM figure out or at least provide the option to sync via desktop. Sometimes people don’t want to store PIM information on the Cloud.

    I also hope that the s/mime can be done on the device as I do on my Outlook.

  3. I have an. IPhone with a me.com account and the default settings for saving my contacts to iCloud (5mb free). When I got my Z10 all I had to do was set up my @me.com email account and voila… All my contacts are now on my Z10 … Including contact photos, notes, everything. Thank you lord, thank you jesus, thank you Blackberry and thank you Apple!

  4. Outlook 2010 for Windows gives me an option of exporting to a CSV-DOS file or a CSV-Windows file. Does it matter which one — and if so, which do I choose?

  5. I want to export from Outlook to Gmail. I have the latest Outlook only because they automatically updated mine. I have not installed Skype. Under the File menu, there is no Options available. What can I do????

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